Before handing over your hire trailer, it’s important to make sure everything is in optimal condition. Skipping this pre-hire inspection could lead to unexpected issues once the trailer is in use. Our detailed checklist covers all the key areas to ensure a smooth and hassle-free hire process.
Check out our full checklist below to guide you through the steps, and don’t forget to download the Trailer Pre-Hire Checklist to use before each hire.
Check the hirer’s ID and confirm the name, address, and license number.
Verify that the details on the hirer’s identification match the booking information. Ensure the name, address, and license number are correct and legible.
Take a photo of the hirer’s license.
Capture a clear photo of the hirer’s license for your records. If another driver is required, make sure to photograph their license as well.
Ensure the jockey wheel is operational and secure.
Check the jockey wheel to ensure it is functioning properly and securely in place. Confirm that the locking pins fully engage and move into position.
Check the trailer plug to ensure it is in working condition and of the correct type (flat or round).
Verify that the trailer plug is the correct type for the vehicle and in good working condition. Ensure the pins are not bent or closed up.
Confirm that the brakes are operational, including the break-away system and handbrake.
Test the trailer brakes to ensure they are working properly. The break-away system should engage when necessary, and the handbrake must be fully functional. Take photographs showing the handbrake in the ‘off’ position, and capture any existing damage in these images.
Inspect the coupling for condition, operation, and lubrication.
Check the trailer coupling to ensure it is in good condition and operates smoothly. Make sure it is properly lubricated. For over-ride couplings, verify that the reversing lever is in the up position.
Ensure all lights are operational, including brake lights, number plate lights, clearance lights, and indicators.
Test the trailer lights to confirm that the brake lights, indicators, clearance lights, and number plate lights are all functioning correctly and are free of damage.
Examine the trailer chassis, including the body and drawbar, for cracks or structural damage.
Inspect the entire chassis, including the body and drawbar, for any cracks, holes, or damage to the welds. Ensure that the structure is sound and safe for use.
Check the wheel bearings for excess wheel play and ensure they are properly greased.
Inspect the wheel bearings to detect any excessive play or looseness. Confirm that the bearings are adequately greased and in good working order.
Inspect the wheels and tyres for correct pressure, proper torque on the wheel nuts, and roadworthy condition.
Ensure the tyres are inflated to the correct pressure, the wheel nuts are properly torqued, and the tyres are in good roadworthy condition. Where possible, fit wheel nut indicators for a visual cue that can help identify any loose wheel nuts.
Verify that the number plate is attached and legible.
Check that the trailer’s number plate is securely attached and easily readable. It should be free of any obstructions or damage.
Photograph the trailer from all four sides once it is connected to the hirer’s vehicle.
Take clear photographs of the trailer from all sides, ensuring it is shown connected to the hirer’s vehicle. These photos will serve as documentation of the trailer’s condition at the time of hire.
Note: Photographs are there to benefit both the hirer & hiree.
